Nowadays some individuals can receive more than one hundred emails each day. Upon opening many prompt one to further action: And and then there are the emails which you actually have to physically react to. In this manner just one email will take up 30 minutes or more of your time. It is possible to literally spend hours attempting to keep on top of your inbox and just when you think you have conquered it, in pops another email.
It’s an issue that is certainly causing significant amounts of stress and anxiety. It’s also a situation that is certainly ultimately causing a significant loss in focus and concentration on other important daily tasks; a loss of productive time; a lack of income and even a loss in quality family time. Finding methods to regain charge of your inbox so you stop this virtual hemorrhage of your time as well as boost your productivity is therefore of paramount importance.
Among professionals, Google Mail or Gmail is rapidly becoming the preferred free email account system. One of the reasons for here is the effectiveness of its spam filter. It ruthlessly extracts mail spam mail which you can then delete using the click of a button. Otherwise spam mail is automatically deleted after thirty days.
Gmail also has a very efficient search function which makes it easy and fast to utilize keywords to search your email account for relevant email. However, there are a few other good things about using Gmail which can help to reduce the amount of time you may spend processing email. Here are 3 ways in that can be used labels,filters to reduce enough time you may spend working with email:
Label Your Email – Gmail lets you label your email. This helps to create emails coming from a specific individual or company stay ahead of your other email. Once you’ve created a label you may also search your emails using that label.
Colour Code Your Emails – Utilizing the labelling of the email a step further, you can also colour code the labels that you simply create. When choosing a colour for a particular label I would recommend choosing a colour which is normally connected with that individual’s website or maybe the person themselves. Colour-coding your emails make it easy for you to identify the emails which you definitely desire to read.
Filter Your Emails – There are some emails from some individuals or companies that you could want or must read promptly. On the other hand, there may be other emails that you could check on a weekly as opposed to every day. Using the latter, you can create a filter so that these emails are immediately sent to your designated folder and archived as opposed to exuclt direct for your inbox.
You may also “whitelist” emails coming from certain accounts so they are never brought to spam. When setting up your email filter you can search for those email that satisfy the filtering criteria you’ve create. After that you can apply the filter to each of the emails that meet these criteria. If you wanted, you might then even archive each one of these emails by simply pressing a button that is an additional advantage in the Gmail system – it allows you to use a variety of shortcuts. True, you need to spend time learning the shortcuts but when you are doing you’ll find that you can significantly lessen the time you may spend processing email and dramatically improve your productivity.